March 2 - Spring Break Schedule Change & Resilience Planning

  • Academics
  • Health and Wellness
Kristina Scala




Dear Aspen Academy Families,

As the news around COVID-19 (Coronavirus, 2019-nCoV) unfolds, I wanted to share an update as well as Aspen Academy’s Resilience Plan in the event that edicts from local, state, or national health officials cause the need to switch to virtual instruction delivery.

We continue to monitor developments closely, and in accordance with the Colorado Department of Public Health and Environment (CDPHE) recommendations, we make appropriate preparations with a rational and pragmatic mindset in order to ensure the continued well-being of our community and learning in our students.



There is currently no vaccine to prevent COVID-19. The best way to prevent illness is to avoid being exposed to this virus. However, as a reminder, CDC always recommends everyday preventive actions to help prevent the spread of viruses.


Continuity of Learning

Due to extensive risk management preparation over the years, Aspen Academy’s integrated and advanced technology platform (including Canvas Learning Management System, Online Course Materials, Google Accounts and Zoom Education), we are able to transition to an off-campus digital learning model to ensure continuity of education should the school be required to temporarily shift to an alternate means of instruction. Using a combination of Canvas, Zoom Education and Google Suite, we believe we can continue to deliver curricular content in the event of an extended building closure.


Overview Virtual Learning Transition

  1. Any family in need of further training on the Canvas Learning Management System for their student, may refer to this video or contact
  2. School notifies families of temporary school closure per official health agency recommendation.
  3. Core class teachers upload all the day’s content materials (readings, videos, assignments) to Canvas (Go to the course page and click on “Digital Learning Module.”) and send the Zoom Conference link for their classes by 8:30am.
  4. Live class sessions will be taught as well as recorded and uploaded to specified Digital Learning Module after class, for on-demand viewing or re-watching.
  5. Essentials (Music, Art, Drama, Spanish, Fitness, Dance, Innovation) and Leadership Development Learning Activities will be posted on your child’s Canvas course page.


Virtual Learning Platform Training and Testing

We’ll spend the next three weekly Professional Development sessions focused on virtual learning training. So that we can fully train our faculty on how these platforms will be integrated, we have determined the need to dismiss students for Spring Break following classes and after care on Thursday, March 19th so that we can have a full training and test implementation on Friday, March 20th.  We regret any inconvenience that this may cause and ask for your partnership and understanding in this unique situation. We anticipate that school will resume as scheduled after Spring Break.


We ask that from this point forward that students take home materials necessary for continued learning daily. Additionally, if you are not signed up as a parent observer on Canvas, and familiar with the system, please sign up immediately and see #1 above.


Spring Break Travel and Quarantines

We know many families will be traveling over the forthcoming spring break. Tips for travelers can be found on both the CDC and U.S. Department of State websites, and we urge you to stay informed. Because Aspen Academy takes seriously its responsibility to protect the health and safety of all students, families who are traveling to areas designated as Level 2,3, or 4 risk as assigned by the CDC or the U.S. Department of State are asked to notify the Head of School (  Depending on warning levels, the school will follow local health officials recommendations and/or requirements with regard to quarantines. Additionally, anyone who believes they may have been exposed should contact their doctor or CDPHE at 303-692-3700 or after hours, 303-370-9395.


Adventure Week

As conditions warrant, we will consider each one of our Adventure Week programs and adjust accordingly. For the time being, scheduled trips within the U.S. and Costa Rica, remain in place, but we are monitoring developments closely along with our third party trip coordinator, Grand Classroom travel. Outbreaks within the U.S. may alter the location of those trips scheduled in mid-May. CDC threat level guidelines will dictate course of action. It is always a family’s choice to weigh the educational value of the program with the inherent risks that may be presented by travel. Families were opted in to trip insurance when registering and had to intentionally decline. Please refer to your Grand Classroom Travel terms and conditions.


Importance of Preparedness

Our hope is that the spread of COVID-19 doesn’t dictate a future temporary closure.  We continue to monitor CDPHE, CDC, and WHO information on the situation and at this time, to operate as normal. As we continue the tradition of operating in a positive, productive, wise and pragmatic manner, we’ll work through this situation together to ensure the safety and well being of our beloved students, families, faculty and staff.


Kindest Regards,

Kristina Scala

Head of School